For Presenters

Oral Presentation Guideline

Please read the following information about your presentation at the symposium.

Symposium Program

Please see the Program page for the latest symposium program.

Presentation time

The time allocated for each presentation is as follows:

Plenary 60 minutes
Oral session 15 minutes (12 minutes presentation, 3 minutes for Q & A)
Poster session 120 minutes for Free discussion time (presentation time)

In order to ensure the smooth operation of the sessions, we ask you to keep to the time allocation as stated above.

Visual Aids

PowerPoint will be the only method of presentation available for oral presentation in this symposium. Please provide slides with sufficient font size and contrast to ensure your text can be seen clearly from the back of the large session room.

<For making presentation slides>

  1. 1. The following projection medium is available for presentation.
    OS: Windows 7
    Application: PowerPoint 2010, 2012
  2. 2. If you would like to use Mac PC, please bring your own PC and the adapter for VGA cable (Mini D-sub 15 pin).
    We will prepare a computer, a monitor, a microphone and a laser pointer on the podium in session rooms. If you need to use movies, please bring use your own PC.
  3. 3. PowerPoint presentation files should be prepared in English.
  4. 4. Please ensure that every page is clear and does not contain too much information.
  5. 5. Pictures should be saved as reasonable sizes. You should not use too large data to avoid troubles.
  6. 6. Please be sure to bring the presentation data in USB flash drive, and also prepare back-up data to avoid unnecessary troubles. We recommend you to save the back-up data as a PDF file.
  7. 7. You cannot use any sound nor internet connection in presentation.

Submission of presentation slide data

We ask you to meet with our audio-visual staffs at the PC desk in the foyer to check, rehearse and upload slide data prior to your presentation. Please come to the desk at least 1 hour before your presentation. If you have movies embedded in your presentation, please bring your own PC and AC adapter to the PC desk.

On presentation

You can control the slides on the podium with a mouse and keyboard provided on the podium.

Presentation slides after the symposium

Your presentation slides will be deleted after the symposium, and will not be provided to any attendees nor opened to public.

Presentation Guideline for Poster Session

Abstracts scheduled for presentation in poster session will appear in the Symposium Program. Please refer to the table below for setup, tear down, and presentation times for posters:

Set-Up Sep. 2nd, 9:00 – 13:00
Poster Session Sep. 4th, 12:00 – 14:00
Tear Down Sep. 4th 16:00 - 17:30

Poster Boards

The poster board surface area is 2.1 m high by 0.9 m wide. Each poster should indicate the title of presentation, name of authors and affiliations. Text should be printed in a font large enough to be read comfortably from a distance of 4-5 feet (1.5m).